Executive Assistant to the CEO, COO & Head of People

About the role

Support CBRE's CEO, COO and People Director for the Pacific region as a trusted partner, ensuring priorities move forward and leadership forums run smoothly. You will coordinate senior leaders across Australia, New Zealand and offshore teams in a fast‑moving environment.

Key responsibilities

• Manage complex executive calendars, meetings and travel arrangements.
• Coordinate Executive Committee and leadership meetings, including agendas, papers, minutes and actions.
• Prepare presentations, briefing packs, correspondence and executive‑ready documentation.
• Process expenses, reconciliations, invoices and approvals accurately and on time.
• Coordinate leadership events, conferences and major Pacific initiatives such as Circle of Excellence activities.
• Build strong relationships across leaders, stakeholders, EAs and service teams.
• Identify opportunities to streamline administration through Microsoft 365, automation and approved AI tools.
• Drive tasks through CBRE's matrixed organisation and ensure follow‑through on actions.

Required profile

• Experience supporting multiple senior executives or C‑suite leaders.
• Strong diary, travel, meeting and stakeholder management capability.
• Excellent judgement and discretion when handling sensitive information.
• Proactive, organised and solutions‑focused approach.
• Comfortable working independently while managing changing priorities.

Required skills

• Advanced Microsoft 365 skills across Outlook, Teams, Word, PowerPoint and Excel.
• Ability to use automation and approved AI tools to improve processes.