Executive Assistant to Director – Development Services

About the role

We are seeking a highly organised, proactive Executive Assistant to support the Director of Development Services. This role combines high‑level executive support with leadership of a small administration team, driving operational efficiency and continuous improvement across the directorate.

Key responsibilities

• Provide proactive executive support including diary management, correspondence, workflow coordination and stakeholder engagement.
• Lead and support the Development Services Administration team, managing workloads and maintaining customer service standards.
• Coordinate meetings, reports, projects and directorate activities while maintaining accurate records and administrative systems.
• Drive continuous improvement initiatives and oversee key administrative processes, reporting requirements and financial administration activities.

Required profile

• Demonstrated experience providing high‑level executive or administrative support to senior leaders in a complex organisation.
• Exceptional organisational and time‑management skills with the ability to manage competing priorities and meet deadlines.
• Strong communication and interpersonal skills, able to build effective relationships with diverse internal and external stakeholders.
• Proven ability to exercise discretion, maintain confidentiality and use sound judgement with sensitive information.

Required skills

• Advanced proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook).

What we offer

• 6 weeks annual leave and 13% superannuation.
• Allowances up to $26,188 per annum.
• Free individual membership to recreation centres and pool facilities plus $500 salary sacrifice for programmes or family memberships.
• Up to $3,000 per year for approved study relevant to the role.
• Employee Assistance Program for confidential wellbeing support.
• Opportunities for professional development and meaningful community impact.