Executive Assistant to CEO and Executive Chairman

About the role

The Executive Assistant to the CEO and Executive Chairman provides proactive, trusted support to enable senior leadership to focus on strategic priorities. This role acts as an extension of the executive office, ensuring seamless coordination and stakeholder experience.

Key responsibilities

• Manage complex, dynamic calendars for the CEO and Executive Chairman, protecting leadership time.
• Coordinate domestic and international travel, expenses, and logistics with high accuracy.
• Lead planning and execution of executive meetings, forums, events, and leadership ceremonies.
• Partner with the Chief of Staff to translate enterprise strategy into daily execution.
• Prepare agendas, briefing materials, presentations, and follow‑up actions for effective decision‑making.
• Collaborate with EA community, Performance Partners, Culture, Capability and Communications teams for calendar alignment.
• Contribute to AI‑enabled improvements in calendar, travel, expense and event management.

Required profile

• Significant experience supporting C‑suite leaders in a complex organisation.
• Proven ability to manage competing priorities, confidential information and high‑pressure stakeholder environments.
• Strong global awareness and cultural maturity, with experience working across international teams.

Required skills

• Proficiency with Diligent, Concur, SAP and other executive support platforms.
• Advanced Microsoft 365 skills.
• Experience using travel management platforms and AI‑enabled productivity tools.

What we offer

• Vibrant open office in Richmond with free 7‑Eleven coffee and snacks.
• Hybrid work model – blend of remote flexibility and in‑office collaboration.
• Paid day off each year for volunteering.
• Up to 15 weeks paid parental leave for primary carers.
• Access to unlimited LinkedIn Learning courses for professional development.