Executive Assistant to Chief Executive Officer

About the role

We are seeking a resilient, proactive Executive Assistant / Chief of Staff to serve as the primary strategic and operational right‑hand to the Global CEO of a fast‑growing B2B fintech platform. The role is based in Sydney CBD and requires full‑time, on‑site presence for the initial six months.

Key responsibilities

• Manage end‑to‑end monthly and quarterly Board reporting, including consolidation, drafting, formatting and delivery of Board and Committee papers.
• Establish and maintain robust deadline tracking systems to collect inputs from cross‑functional executive leads and ensure timely distribution of Board packs.
• Attend Board and executive leadership meetings, produce concise minutes and drive post‑meeting action items across the business.
• Act as an operational proxy for the CEO, following up on tasks across global business heads and implementing digital task‑management tools.
• Master complex, fast‑changing diary management across multiple global time zones and coordinate international travel, logistics and expense reconciliations.

Required profile

• 5+ years supporting C‑level executives in fast‑paced corporate environments (Fintech, Technology, Private Equity or Banking preferred).
• Demonstrated experience drafting and managing Board and Executive Committee meeting packs with meticulous attention to detail.
• High emotional intelligence, able to hold senior leaders accountable while remaining constructive.
• Optimistic, resilient under pressure and proactive in anticipating business needs.

Required skills

• Advanced proficiency in MS Word and PowerPoint for executive‑grade document production.
• Strong experience with modern digital project and task‑management software such as Asana, Monday.com or Trello.