Executive Assistant – Supply (12‑month contract)

About the role

The Executive Assistant – Supply Director & Site Coordination provides high‑impact support to the Supply Director Australia and coordinates key activities across the Huntingwood supply organisation. This fixed‑term role covers family leave from 1 December 2026 to 1 December 2027.

Key responsibilities

• Manage the Supply Director’s complex calendar, priorities, meetings and follow‑ups.
• Coordinate domestic and international travel, expenses, invoices and executive administration.
• Organise Supply Leadership meetings, workshops, town halls and site activities, handling agendas, materials, rooms, technology and catering.
• Arrange logistics for regional and global leadership visits, including site access, transportation, PPE, tours and stakeholder requirements.
• Support employee engagement initiatives such as site celebrations, recognition programs and employee store events.
• Prepare executive presentations, meeting packs, correspondence and communications for the Supply Director and Leadership Team.
• Act as a proactive coordination point across Supply, site, regional and global stakeholders, anticipating needs and improving processes.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant, Team Coordinator or Senior Administrator supporting senior leadership.
• Strong organisational skills with exceptional attention to detail and ability to anticipate needs.
• Excellent communication and stakeholder‑management abilities, comfortable working with senior leaders at all levels.
• High level of discretion and judgement when handling confidential information.

Required skills

• Microsoft Outlook, Teams, PowerPoint, Word and Excel.
• Experience with Concur, SharePoint or similar systems (advantageous).

What we offer

• Market‑leading salary and performance‑driven bonus.
• Hybrid working with flexible arrangements.
• Generous paid parental leave and family benefits.
• Comprehensive health and wellbeing support.
• Career growth opportunities and global learning programmes.
• Inclusive culture and employee discounts across Diageo’s iconic portfolio.