Executive Assistant / Office Manager – Facilities & Property Services

About the role

We are looking for a highly organised and proactive Executive Assistant / Office Manager to support senior leaders and ensure smooth day‑to‑day operations within a fast‑paced facilities services and commercial property environment.

Key responsibilities

• Provide high‑level executive and administrative support to senior leadership, including calendar, meeting, travel and correspondence management.
• Coordinate office operations to maintain an efficient, professional workplace.
• Assist with facilities administration, contractor coordination and property‑related documentation.
• Create dashboards, prepare reports, presentations, meeting agendas and minutes.
• Support financial administration such as purchase orders, invoicing and expense management.
• Liaise with clients, tenants, suppliers, contractors and internal stakeholders.
• Maintain records, compliance documentation and business systems.
• Contribute to projects, events and operational initiatives across the business.

Required profile

• Previous experience as an Executive Assistant, Office Manager, Team Assistant or Project Coordinator.
• Exposure to commercial property, facilities management or related industry.
• Exceptional organisational and time‑management abilities.
• Strong written and verbal communication skills.
• High attention to detail and ability to manage competing priorities.
• Professional, positive and customer‑focused approach.
• Ability to work independently while building strong relationships with stakeholders at all levels.

Required skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Power BI for dashboard creation.

What we offer

• Opportunities within a growing facilities and property services organisation.
• Collaborative and supportive team environment.
• Exposure to a diverse commercial property portfolio.
• Professional development and career growth prospects.
• Competitive remuneration and employee benefits.