Executive Assistant – Legal Team

About the role

MinterEllison is seeking an experienced Legal Executive Assistant to join its Projects Infrastructure and Construction team in Sydney. The role provides high‑quality administrative support to enable the team to deliver market‑leading legal and consulting services.

Key responsibilities

• Proactive diary and email management for senior lawyers and consultants.
• Production, amendment and filing of legal documents, including electronic and physical matter management.
• Liaising with clients and stakeholders, maintaining client databases and key contact information.
• Monthly client billing, timesheet entry, debt collection and preparation of client/matter reports.
• Arranging travel, meetings and coordinating trust‑account receipting and disbursements.
• Reconciling corporate expenses and applying AML procedures consistently.

Required profile

• Previous experience as a Legal Executive Assistant in a law or consulting firm.
• Excellent prioritisation, organisational skills and high attention to detail.
• Ability to work independently and communicate clearly at all levels.
• Commitment to high internal and external service standards.

Required skills

• Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Teams).
• Experience with document production, client billing and financial hygiene tasks.
• Understanding of AML‑related procedures and trust‑account handling.