Executive Assistant

About the role

The Executive Assistant provides high-quality administrative, coordination and executive support to the Chief Services Officer and helps run the Communicare Group Executive. The role coordinates schedules, meetings, communications and administrative processes while keeping things confidential and professional. It is a permanent full-time position of 76 hours per fortnight based in Cannington, with occasional out-of-hours work and travel.

Key responsibilities

• Provide executive and administrative support to the Chief Services Officer, including diary management, meeting coordination, travel arrangements and correspondence.
• Coordinate meetings of the Executive Leadership Team, Group Executive, executive subcommittees and other governance bodies, and support Board meetings with reporting, agendas, papers, minutes and action registers.
• Build professional relationships with internal and external stakeholders and act as a first point of contact for the Executive Office.
• Prepare executive reports, presentations, briefings and communications, handling sensitive information discreetly.
• Maintain systems, records and processes in the Executive Office and look for ways to improve administrative effectiveness.

Required profile

• Proven experience providing executive, administrative or business support in a complex, fast-paced organisation.
• Experience coordinating meetings, committees, governance forums and projects, and preparing agendas, minutes, reports and briefing papers.
• Relevant qualification in Business Administration, Governance, Project Administration or a related field, or equivalent experience.
• Current National Police Clearance, Working with Children Check, C class driver's licence and willingness to obtain a Department of Justice clearance.

Required skills

• Intermediate to advanced Microsoft 365, SharePoint and other document management systems.
• Excellent communication, stakeholder engagement and relationship management.

What we offer

• NFP salary packaging of up to $15,900 for living expenses and $2,650 for entertainment.
• 5 extra paid wellbeing days per year and paid parental leave.
• Support for family domestic violence and abuse leave, discounted health insurance and an employee assistance program.
• Flexible working conditions and professional development opportunities.