Executive Assistant

About the role

An established luxury property developer seeks an Executive Assistant to support senior leadership across a multi‑state development portfolio. This high‑trust, fast‑paced position requires managing complex diaries, travel, meetings and competing priorities while keeping the executive team organised and focused.

Key responsibilities

• Complex diary and calendar management for multiple executives
• Coordinating interstate travel, accommodation, itineraries and logistics
• Managing meetings, appointments and shifting priorities across projects
• Preparing correspondence, presentations, reports and meeting documentation
• Acting as a key point of contact for internal teams, consultants, clients and external stakeholders
• Coordinating board, management and project meetings
• Handling confidential and commercially sensitive information
• Following up actions to ensure deadlines and commitments are met
• Supporting executives across multiple property developments and business interests
• Assisting with events, functions, project launches and stakeholder meetings

Required profile

• Previous experience supporting a Founder, CEO, Managing Director or senior executive
• Experience within property development, construction, real estate or a similarly fast‑paced environment
• Exceptional organisation and diary management skills
• Strong attention to detail and ability to manage multiple competing deadlines
• Confidence dealing with senior stakeholders and high‑profile individuals
• Excellent written and verbal communication skills
• Proactive, solutions‑focused approach with absolute discretion
• Ability to remain calm and composed under pressure
• Willingness to take ownership rather than wait for direction