Executive Assistant

About the role

The Australian Submarine Agency is delivering a historic nuclear‑powered submarine programme for Australia. As an APS 4 Executive Assistant you will provide high‑quality executive support to Senior Executive Service officers, helping the agency meet its strategic objectives.

Key responsibilities

• Manage front‑of‑office functions, including incoming correspondence, appointment scheduling and meeting coordination.
• Prepare briefing packs, reports and other documentation using available information.
• Control your own workflow, make decisions within your area of responsibility and seek guidance when needed.
• Communicate professionally with a range of internal and external stakeholders on operational and administrative matters.
• Ensure compliance with relevant legislative frameworks, policies and the agency’s mission.
• Provide coaching, guidance and on‑the‑job training to new or less‑experienced team members.

Required profile

• Demonstrated integrity and a strong sense of accountability.
• Excellent communication and organisational abilities to manage competing priorities.
• Agile, innovative and motivated to work in a fast‑paced, high‑impact environment.
• Willingness to be based in Canberra and work primarily onsite.

Required skills

What we offer

• Opportunity to contribute to a nationally significant defence programme.
• Engagement with a diverse, collaborative workforce of civilian and military personnel.
• Professional development and exposure to senior government leaders.