Executive Assistant

About the role

SMEC, a global engineering consultancy, is looking for an experienced Executive Assistant to support a Global Senior Executive Director. The position can be based in Sydney, Melbourne or Brisbane and offers a fast‑paced environment with high‑visibility responsibilities.

Key responsibilities

• Build and maintain strong relationships with internal and external stakeholders.
• Manage complex, multi‑time‑zone calendars and coordinate meetings, agendas and executive communications.
• Prepare high‑quality presentations, reports and other executive documentation.
• Organise meetings, conferences, workshops and key events.
• Arrange domestic and international travel, process expense claims and support financial administration.
• Take accurate meeting minutes, track actions and ensure follow‑up.
• Respond to enquiries professionally and draft executive‑level correspondence.

Required profile

• Exceptional written and verbal communication skills.
• Strong attention to detail and ability to handle confidential information.
• Highly organised with the capacity to manage competing priorities.
• Proven stakeholder engagement and interpersonal abilities.
• Resilient under pressure, self‑motivated and solutions‑oriented.
• Demonstrated experience supporting senior executives in a dynamic setting.

Required skills

• Advanced skills in preparing reports, presentations and executive documentation.

What we offer

• Flexible working arrangements to support work‑life balance.
• Exposure to high‑profile, global infrastructure projects.
• Mentorship, professional development and study support.
• National and international career mobility.
• Generous parental leave, additional leave options and wellbeing programs.