Executive Assistant, Intellectual Property

About the role

Gilbert + Tobin, a leading law firm with over 500 lawyers, is seeking a highly organised and motivated Executive Assistant to join its Intellectual Property (IP) group on a permanent basis. The role provides dedicated support to one partner and a team of lawyers across IP Litigation within a collaborative, high-performing practice.

Key responsibilities

• Diary and inbox management
• Monthly billing, accounts reporting and financial management
• Assisting with court processes and filings
• Document and file management across multiple matters
• Liaising with clients, government bodies and external stakeholders
• Managing e-filing and other regulatory processes
• Coordinating travel, including flights and accommodation
• Providing general administrative and ad hoc support as required

Required profile

• Experienced Executive Assistant, ideally with a legal background
• Two or more years' experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP
• Excellent attention to detail and strong organisational skills, able to meet strict deadlines
• Excellent communication and interpersonal skills
• Proactive, energetic and self-motivated approach

Required skills

• Intermediate Microsoft Office skills

What we offer

• Top of market remuneration
• Up to 26 weeks' paid parental leave and additional annual leave
• Subsidised café and gym membership, end-of-trip facilities and exclusive retail discounts
• Social events and a friendly, flexible working environment
• A Sydney office in open-plan offices with panoramic city views and easy access to public transport

Candidates apply through the firm's careers website with a resume.