Executive Assistant (Emergency Management Victoria)

About the role

The Department of Justice and Community Safety is seeking an Executive Assistant to support the Deputy Commissioners and the executive team of Emergency Management Victoria (EMV). EMV coordinates Victoria's emergency management system, and the role sits within the Readiness, Response and State Operations and Capability, Communications and Regional Operations divisions. The position is ongoing and full-time, based in Melbourne (CBD and inner metro suburbs).

Key responsibilities

• Provide high-level, confidential secretarial and administrative support to the Deputy Commissioners and business units, including email and diary management.
• Manage and lead processes and systems so that key priorities and deliverables are met, including tracking briefs and correspondence to support approval processes.
• Assist business units in arranging meetings and functions, organising meeting and recruitment documents and preparing packs for committee groups.

Required profile

• Demonstrated experience in office management and executive support to senior executives in a highly sensitive and complex environment.
• Ability to analyse issues, set priorities and take initiative under tight, conflicting deadlines and limited direction.

Required skills

• Office 365 suite.
• TRIM, the department's electronic document management system.
• Experience with the DJCS Electronic Briefing & Correspondence system or an equivalent electronic briefing platform is highly desirable.

Applications close 13 November 2026 and include a resume and covering letter. Pre-employment checks may include reference checks, criminal history checks, Working with Children checks and others depending on the role.