Executive Assistant – City Presentation

About the role

Bayside Council is seeking a proactive Executive Assistant to support the Director of City Presentation across Waste & Cleansing, City Works, and Parks & Open Space. This senior administrative role ensures the Director can make timely, well‑informed decisions.

Key responsibilities

• Act as the primary point of contact for the Director, managing schedule, commitments and priorities with discretion.
• Anticipate emerging issues, brief the Director and coordinate information across the three service areas.
• Prepare high‑quality correspondence, briefings, reports, meeting papers and presentations.
• Research and collate complex operational, policy and organisational information.
• Track decisions, actions and deadlines, following up with stakeholders to maintain accountability.
• Review and improve administrative systems to enhance efficiency and consistency.
• Support key meetings, projects and Directorate initiatives, stepping in to solve problems as needed.

Required profile

• Demonstrated experience in a senior administrative or executive assistant role within a politically sensitive environment.
• Strong judgement, discretion, confidentiality and professional relationship‑building skills.

What we offer

• Flexible day off every fortnight and 10 days sick leave per year.
• Generous leave provisions including 5 extra “my leave” days for health and wellbeing.
• Additional parental leave entitlements for both parents.
• Access to Employee Assistance Program, Fitness Passport, annual skin checks and flu vaccinations.