Executive Assistant & Admin Operations Expert (Remote)

About the role

Mercur is seeking a proactive Executive Assistant & Admin Operations Expert to support its Chief Executive Officer. This remote contract position focuses on building robust administrative processes, managing complex scheduling, and streamlining expense and travel workflows.

Key responsibilities

• Design long‑horizon administrative tasks and deterministic rubrics to evaluate performance.
• Create and execute executive support scenarios, including calendar triage, multi‑timezone scheduling, and travel booking.
• Develop expense and procurement workflows using systems such as Concur, Expensify, and Ramp.
• Design office operations scenarios like service ticket routing and document filing against a taxonomy.
• Work independently and asynchronously to maintain focus on challenging tasks.

Required profile

• Minimum 3 years experience as an EA, office manager, or senior administrator supporting busy principals.
• Expertise in principal‑level calendar triage, multi‑timezone scheduling, and expense systems.
• Familiarity with corporate travel platforms such as Navan and TravelPerk.
• Proficient in asynchronous communication and handling admin artifacts (itineraries, agendas, expense packages, service tickets).
• Clear written communication with the ability to encode reasoning into deterministic rubrics.

Required skills

• Concur
• Expensify
• Ramp
• Navan
• TravelPerk

What we offer

• Hourly contract rate of $45–$60.
• Fully remote work with flexible scheduling.
• Opportunity to shape admin operations for a fast‑growing AI research organization.