Estimating Coordinator

About the role

A people-focused coordination role within a long-established, multi-disciplinary project delivery firm in Queensland. You will be the key link between the Estimating team and its network of subcontractors, coordinating invitations to price upcoming projects, following up on quotes and keeping communication flowing through the tender process. A background in construction is not required; experience in recruitment, resourcing, property management, trade coordination or similar roles managing relationships and competing priorities can translate well.

Key responsibilities

• Act as the main point of contact between the Estimating team and subcontractors, building strong working relationships
• Coordinate invitations to price projects, identify and contact relevant subcontractors and issue the necessary documentation
• Follow up on pricing requests, monitor responses and keep the estimating process on track against tight tender deadlines
• Keep subcontractors informed throughout the process, including when they have not secured work
• Maintain accurate records of invitations, quotes, subcontractor details and follow-up activities
• Work proactively with the Estimating team to understand project requirements and anticipate needs
• Handle reception duties such as welcoming visitors, answering calls and responding to enquiries
• Coordinate meeting rooms, deliveries, couriers, office supplies and other facilities
• Provide general administrative support across the business

Required profile

• Experience in a relationship-focused coordination, administration or support role, able to manage regular contact with many people
• Strong communication and relationship-building skills, confident following up and keeping people informed
• Proactive, hands-on approach willing to take ownership and support the wider team
• Friendly, professional manner and confidence handling front-of-house duties
• Team-focused, with an appreciation of open communication, honesty and collaboration

What we offer

• A culture built on trust and transparency
• Commitment to diversity and professional development opportunities
• An active social calendar

Candidates apply through the recruiter's website; all applicants are contacted by email or phone about the outcome.