Business Support Officer

About the role

The Tropical Australian Academic Health Centre (TAAHC) is seeking a proactive Business Support Officer to provide comprehensive administrative, coordination and financial assistance to its collaborative team. This part‑time, fixed‑term position supports the centre’s mission to improve health outcomes across northern Queensland.

Key responsibilities

• Deliver general administrative support to the TAAHC team.
• Coordinate meetings, prepare agendas and papers, maintain action registers and follow‑up on outcomes.
• Manage shared mailboxes, records, filing systems and organisational documentation.
• Arrange travel, handle stakeholder enquiries and prepare documents.
• Assist with procurement, invoice processing and other financial administration tasks.
• Organise registrations and communications for workshops, webinars and training events.
• Maintain project, grant and contract records.
• Support the creation of reports, presentations, promotional materials and internal communications.
• Update mailing lists, stakeholder databases and other information systems.

Required profile

• Proven experience providing administrative and business support in a professional environment.
• Strong organisational and time‑management abilities with capacity to handle competing priorities.
• Experience coordinating meetings, events or projects.
• Excellent written and verbal communication skills and ability to build positive relationships with diverse stakeholders.

Required skills

• Proficiency with Microsoft 365 applications.
• Familiarity with Xero or similar financial management systems (desirable).

What we offer

• Flexible part‑time employment arrangements.
• Fixed‑term appointment with potential for extension.
• Supportive and collaborative team environment.