Administrative Officer

About the role

The Administrative Officer will ensure the smooth operation of our office environment across Australia and New Zealand. Reporting to the General Manager, you will provide comprehensive support to senior leadership while managing facilities, procurement, and event coordination.

Key responsibilities

• Maintain office supplies, equipment, branding materials and oversee facilities management.
• Coordinate office maintenance, vendor contracts and ensure health‑and‑safety compliance.
• Provide executive support: manage calendars, arrange travel, draft correspondence and handle email inboxes.
• Oversee procurement of office items, process expense reports and assist with budget tracking.
• Organise internal meetings, team events, dealer meetings, media events and brand launches.
• Establish and maintain physical and digital filing systems in line with company policies.
• Liaise with headquarters in China and regional teams, supporting HR onboarding and employee records.

Required profile

• Bachelor's degree in Business Administration, Management or related field.
• Minimum 3 years experience in administrative or office management roles.
• Excellent written and verbal communication in English.
• Strong organisational ability, attention to detail and capacity to work independently.
• Desirable experience in the automotive industry, multinational corporations, or start‑up subsidiaries.
• Familiarity with Australian employment laws and ANZ business practices.

Required skills

• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with office management software.