Administrative Coordinator / Officer - Level 4 General Medicine

About the role

The Administrative Officer/Coordinator provides administrative management and support for the Department of General Medicine in CHW, working with and coordinating a small administrative team. The position directly supports the Head of Department and involves high-level problem solving and strong interpersonal skills in a dynamic, high-workload environment. It also provides collective administrative support to busy clinicians caring for children.

Key responsibilities

• Provide day-to-day management, support and supervision for other General Medicine administration staff
• Work with the Head of Department, senior medical staff and the Nurse Manager to deliver high-quality administration support
• Support the Head of Department and, as required, other specialists with clinical, administrative, academic and research responsibilities
• Coordinate administrative and employment-related tasks for Visiting Medical Officers
• Take part in planning and developing administration support services with the Department
• Plan, coordinate and manage human and material resources for administration officers

Required profile

• Demonstrated administration experience with sound office management and coordination skills
• Leadership skills, including supervising others and working with limited direction
• Experience in a health environment
• Patient and consumer-focused approach, excellent communication and negotiation skills
• Ability to prioritise, delegate, multi-task and meet deadlines
• Permanent NSW Health roles require Australian citizenship or permanent residency; temporary visa holders may be considered

Required skills

• Advanced knowledge of Microsoft Word and PowerPoint
• Medical terminology audio transcription (Dictaphone typing)
• Hospital computer applications
• Experience of purchasing and invoicing; knowledge of Health Roster and payroll services is desirable

What we offer

• Base salary range of $78,183.85 to $79,973.57 full-time equivalent, plus 12% superannuation, 17.5% leave loading and salary packaging
• Flexible work opportunities, meal entertainment and accrued days off
• Fitness passport and employee assistance program

Applications close at midnight on 8 November 2026. Applicants submit an online application with a resume (maximum 5 pages) and answers to the stated questions.