Administration Assistant - Executive Services

About the role

Coulter Legal, one of Victoria's largest regionally based law firms with offices in Geelong, Melbourne, the Surf Coast, the Bellarine Peninsula and South Australia, is looking for a motivated Administration Assistant to join its Executive Services team. The role is full-time, Monday to Friday, 8.30am to 5.00pm, office-based in the Geelong office, with some direct face-to-face client exposure and varied, hands-on tasks.

Key responsibilities

• Reception: greet clients and visitors, respond to enquiries, manage meeting rooms and coordinate front-of-house.
• Support the Finance team: process routine documentation, maintain accurate records and handle day-to-day admin.
• Support the HR team: recruitment, onboarding, employee records and people-related administration.
• Support the Marketing team: coordinate on-site events, prepare materials and help keep activities running smoothly.
• Carry out other administrative tasks across the business, moving between tasks quickly and keeping priorities under control.

Required profile

• Confident communicator able to manage changing priorities and deliver accurate, professional support.
• Ability to adapt to a varied and changing routine and to work well within and across teams.
• Reliable attendance in the office every scheduled workday; a positive, proactive and flexible attitude.

Required skills

• Proficient computer skills, including Microsoft Word, Excel and Outlook.

What we offer

• Salary commensurate with experience.
• Generous parental leave program and purchase leave program.
• Floating public holidays.
• Health and wellbeing initiatives and opportunities to volunteer.
• Ongoing training and professional development.
• An inclusive culture and a supportive team.

To apply, candidates can complete the application form on the listing page or contact the HR consultant for a confidential discussion.