Administration Assistant (Construction)

About the role

ABN Group, a building, property and finance group active in Western Australia and Victoria for over 45 years, is hiring an Administration Assistant for its WA Building Team. The role supports Construction Managers and Site Managers from the Perth office and acts as a key connector across the business.

Key responsibilities

• Weekly construction reporting and weekly MyOSH reporting for the Building Management Team
• Manage the WA Construction admin inbox and provide general office and admin support
• Assist with training calendars and registers (with Safety)
• Process invoices and reimbursements and raise purchase orders
• Update standard forms, manuals and Master Lists
• Control documents and file construction certificates (Termi, WAPW, electrical, plumbing, etc.)
• Maintain uniform stock levels, order stationery ad hoc and liaise with Safety and Accounts on new subcontractor onboarding
• Create job files, trade packs and SSSMP packs for site starts, audit SSSMP completions with Site Managers and print call forwards

Required profile

• Proactive, organised administrator comfortable in a fast-paced environment
• Flexible approach to multi-tasking, strong time management and resilience under pressure
• Excellent verbal and written communication, meticulous attention to detail and strong problem-solving skills
• Previous experience in the building industry is highly regarded

Required skills

• Office 365
• Inbox and diary management (highly regarded)

What we offer

• In-house discounts
• Flexible work arrangements
• Career growth opportunities
• Wellness programs and discounted private health insurance
• Paid parental leave for primary and non-primary carers

Applications close on 8 November; early applications are encouraged.