Team Coordinator

About the role

We are seeking a highly organised and proactive Team Coordinator to support the Membership team’s General Managers. This full‑time permanent position is hybrid, with three days in our Sydney CBD/Sydney Olympic Park office and two days remote. You will be the central point of contact, helping senior leaders stay focused, organised, and ahead of the curve.

Key responsibilities

• Manage and prioritise meeting requests, calendar schedules, agendas, and minutes for the General Managers.
• Handle competing requests on behalf of senior leaders and coordinate travel, accommodation, and itineraries.
• Prepare and format high‑quality documents, reports, presentations, and monthly reporting packages.
• Support quarterly and yearly planning, track execution, and assist with team projects and workflow management.
• Organise team meetings, events, workshops, All‑Hands, Town Halls, and off‑site planning sessions.
• Maintain expense reconciliation, purchase orders, vendor payments, and an organised filing system.
• Liaise with external vendors and provide ad‑hoc support to the EA to the CMO.

Required profile

• 5+ years of administrative support experience for senior leaders.
• Strong organisational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and ability to handle confidential information.
• Collaborative team player with a proactive mindset.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook
• Proficiency in Microsoft Teams

What we offer

• Hybrid work arrangement (3 days onsite, 2 days remote)
• Opportunity to work closely with senior leadership in a fast‑paced environment
• Supportive team culture focused on growth and development