Readiness Coordinator (Men's RWC 2027)

About the role

Rugby World Cup Australia is seeking a Readiness Coordinator for its Sydney-based team, reporting to the Readiness Manager. The role supports the planning and execution of the Readiness Program, including readiness exercises, simulations and testing activities across the tournament. It is a full-time fixed-term contract starting February 2027 and ending November 2027, with a closing date of 28 October 2026.

Key responsibilities

• Support the planning, coordination and delivery of the Readiness Program in line with timelines and delivery frameworks.
• Coordinate logistics for readiness exercises, simulations, rehearsals, match and non-match tests.
• Prepare presentations, exercise materials, agendas, scenarios, participant communications and supporting documentation.
• Maintain program records, action logs, trackers, contact databases and shared files.
• Work with functional areas, departments and external stakeholders (host cities, venues, governments) to gather inputs, confirm requirements and monitor progress.
• Monitor milestones, operational risks and lessons learned, report and follow up, and provide on-the-day assistance for readiness events.

Required profile

• At least 1 year of experience providing administrative, operational or logistical support in a fast-paced team, project or program environment.
• Strong organisational skills, attention to detail and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication and ability to build collaborative relationships across stakeholder groups.
• Ability to work outside standard business hours and travel as required.
• Must be able to obtain unlimited working rights in Australia.

Required skills

• Document management and administration (trackers, schedules, reports).
• Microsoft Office Suite: Word, Excel, PowerPoint, Outlook and Teams.

What we offer

• Hybrid work model: four days per week in the office (Monday to Thursday), becoming full-time in the office as the tournament approaches.
• Modern Sydney headquarters near Hyde Park, with on-site showers, towels and hair tools.
• Weekly fresh fruit, wellbeing initiatives and Lunch & Learn sessions.
• Regular team events, celebrations and weekly catch-ups.

Applications are made online with a CV of maximum 3 pages; a two-stage interview takes place in the Sydney office. Unsolicited CVs from recruitment agencies are not accepted.