Personal Assistant

About the role

This position provides comprehensive personal assistant support to two Directors in a professional services firm, handling diaries, emails, and project documentation in a fast‑paced, project‑driven environment.

Key responsibilities

• Manage directors' calendars, emails and priorities, ensuring timely follow‑up.
• Prepare and format reports, documents and job set‑ups.
• Process invoicing and assist with financial administration using NetSuite.
• Coordinate meetings, events and day‑to‑day office operations.
• Support internal initiatives, training sessions and smaller tender submissions.
• Handle general office duties and provide ad‑hoc administrative assistance.

Required profile

• 3‑5+ years of experience in administration or as a personal assistant, preferably in professional services.
• Reliable, proactive and highly organised with strong attention to detail.
• Ability to work independently, adapt to changing deadlines and manage confidential information.
• Resilient, personable and able to communicate effectively with senior staff.

Required skills

• Proficiency in Microsoft Office Suite – Word, Excel and Outlook.
• Experience with NetSuite and document formatting (desirable).

What we offer

• Competitive salary package with annual reviews and discretionary bonuses.
• Long‑term career stability and exposure to major Queensland infrastructure projects.
• Flexible work options, including occasional work‑from‑home and flexible start/finish times.
• Opportunities for professional development and skill enhancement.
• Supportive, collaborative team environment that values work‑life balance.