Operations Assistant – Part‑Time Remote (Australia)

About the role

You will join the existing operations team of a fast‑growing commercial cleaning business, reporting to the Operations Manager. Working remotely, you will own recurring operational and administrative processes to keep the business running smoothly.

Key responsibilities

• Maintain site schedules, rosters and job records for 140+ staff and contractors.
• Coordinate job allocation with area supervisors and track service issues to closure.
• Manage compliance documentation, flag expiries and keep registers up‑to‑date.
• Raise client invoices, track receivables and reconcile transactions in Xero.
• Prepare and maintain accurate CRM data in HubSpot.
• Develop and maintain SOPs, identifying manual tasks for automation.

Required profile

• Minimum 3 years experience as a Personal Assistant, Executive Assistant or Operations Assistant supporting senior staff.
• Proven ability to anticipate needs, close loops without reminders and manage multiple moving items.
• Verifiable references from at least two previous employers.

Required skills

• Xero
• HubSpot

What we offer

• Rate of $5 AUD per hour, paid fortnightly.
• Remote work with a schedule aligned to Adelaide business hours (Monday‑Friday).
• Opportunity to support a reputable cleaning business with over 140 staff and strong client base.