Office Manager / Team Assistant

About the role

We are looking for an Office Manager/Team Assistant to keep our Sydney office running smoothly and to support the executive team. The role is flexible and can be tailored to candidates returning to work or seeking the next career step, with a hybrid working arrangement.

Key responsibilities

• Manage day‑to‑day office administration, including supplies, stationery, mail, access cards, attendance reporting, onboarding/off‑boarding and asset register.
• Prepare, execute and file commercial contracts in line with company policy and best practice.
• Collate data for ESG reporting in partnership with Finance and other stakeholders.
• Draft minutes, letters, slides and agendas for executive and leadership meetings.
• Arrange travel, accommodation and hotel bookings for staff and executive committee members, ensuring compliance with travel policies.
• Book meeting rooms, coordinate internal and external meetings and organise catering within budget.
• Support office fit‑out and lease arrangements and liaise with building managers for access and health‑safety matters.
• Administer directors’ liability and general company insurance renewals.
• Assist with accounts payable tasks, corporate credit card management and expense processing.
• Answer reception calls and provide front‑desk support.

Required profile

• 1‑5 years of experience in office management, executive assistance or team support within a fast‑paced environment.
• Strong written and verbal communication skills.
• Excellent organisational ability with high attention to detail.
• Self‑motivated, proactive and able to work independently to meet deadlines.

What we offer

• Competitive base salary with annual bonuses.
• Flexible working arrangements (part‑time, remote or hybrid) supporting work‑life balance.
• Paid parental, service, wellbeing and birthday leave.
• Employee Assistance Program and health & wellbeing platform.
• Personal development, coaching and EV salary packaging benefits.