Office Coordinator

About the role

The Office Coordinator will be the welcoming face of Lotus People, ensuring a smooth and professional experience for employees, visitors, and senior stakeholders. Based in the modern Sydney CBD office, you will work closely with a fellow coordinator to keep the workplace running efficiently and support a range of meetings and events.

Key responsibilities

• Manage front‑of‑house duties, greeting visitors and handling reception operations.
• Coordinate meeting rooms, catering, and workplace events.
• Support executive, board and VIP meetings, including logistics and presentation setup.
• Maintain the appearance of shared office spaces and oversee office supplies, mail and courier services.
• Liaise with building management, service providers, and handle facilities and maintenance requests.
• Process purchase orders, invoices and supplier administration.
• Assist the wider Office Services team with day‑to‑day operations.

Required profile

• Previous experience in office coordination, corporate reception or similar administrative roles.
• Exceptional customer service and communication abilities.
• Strong organisational skills with high attention to detail.
• Confidence engaging with senior executives and external stakeholders.
• Ability to manage competing priorities in a fast‑paced environment.
• Full Australian working rights.

Required skills

What we offer

• Competitive salary of $87,000 plus superannuation.
• Additional paid leave over the Christmas shutdown.
• $500 wellbeing allowance.
• Income protection insurance.
• Premium end‑of‑trip facilities.
• Modern CBD office close to public transport.
• Supportive leadership and collaborative team culture.
• Purpose‑led work within a government‑adjacent organisation.