Office Assistant – Sydney Administration Team

About the role

We are seeking a proactive Office Assistant to join the Sydney Administration team of Mills Oakley. This full-time position works standard business hours (9:00 am‑5:30 pm) and supports the smooth operation of our office environment.

Key responsibilities

• Provide reception coverage, greet visitors and manage incoming calls.
• Prepare boardrooms for meetings and events, including catering and beverage orders.
• Perform data‑entry tasks such as reconciling courier invoices, handling special mail requests and archiving documents.
• Order and stock stationery, manage internal and external mail, and maintain building access passes.
• Set up workstations for new starters, coordinate office moves and assist with court filing and safe‑custody procedures when required.
• Deliver ad‑hoc inductions for new employees and support general day‑to‑day administrative duties.

Required profile

• Strong client‑service orientation with excellent time‑management and communication skills.
• Demonstrated ability to prioritize tasks, work independently and meet deadlines.
• High attention to detail and a proactive, initiative‑taking attitude.

Required skills

What we offer

• Collaborative learning and development opportunities.
• Discounted health insurance and employee assistance program.
• Gym and studio discounts across Australia.
• Study and exam leave, competitive referral bonus and other employee perks.