Medical Secretary & Receptionist - Specialist Clinics, Perth

About the role

A recruitment agency is seeking proactive and organised Medical Secretaries and Receptionists for its client's specialist teams in Perth, with immediate starts available. You will provide high-level secretarial and administrative support to a specialist doctor, keeping clinic operations running smoothly and supporting patient care.

Key responsibilities

• Deliver patient care through clear and compassionate communication
• Maintain accurate patient data and electronic medical records
• Coordinate appointments, referrals, clinic preparation and follow-ups
• Run clinic audits and track outstanding actions
• Prepare and stock consulting rooms
• Liaise with referring doctors, hospitals and health funds, and arrange hospital bookings and procedures
• Screen medical representatives and manage their schedules
• Support colleagues and ensure effective handovers during absences
• Handle general administrative duties, including billing and banking where required

Required profile

• Previous experience in a similar administrative or secretarial role
• Strong knowledge of medical terminology
• Excellent communication and interpersonal skills, with a high level of professionalism and patient care
• Strong organisational skills, attention to detail and a proactive approach, able to work independently and in a team
• Desirable: experience in a specialist medical practice, diary and meeting management, and working with minimal supervision

Required skills

• Proficiency with medical software such as Genie
• Accurate typing, booking and billing tasks (where applicable)

Performance is measured on clinics prepared two days in advance, timely communication with patients and referrers, accurate booking and billing, prompt call handling and proactive issue resolution. To apply, use the Apply Now button on the listing.