Media Trading Operations Executive - Admin & Scheduling Support

About the role

QMS Media, an outdoor advertising company active in digital billboards and street furniture, is hiring a Trading Executive in Melbourne on a full-time hybrid basis (3 days in the office). The role is the operational backbone of the Trading team, supporting sales with campaign proposals, inventory holds and contract management.

Key responsibilities

• Keep inventory moving and contracts running smoothly
• Create campaign proposals and secure inventory holds for sales
• Own the contract lifecycle: ensure signed deals meet audit compliance, update system details and set up new clients
• Manage weekly occupancy reporting for the small-format portfolio and onboard new sites
• Handle digital site outages by working with Sales and Traders to keep campaigns on track
• Collaborate with Sales, Finance and Commercial to resolve queries and meet shared goals

Required profile

• Experience in administration, coordination, sales support or media operations (a media background is a bonus but not required)
• Attention to detail and comfort with routine, repetitive tasks
• Natural collaborator with strong communication across teams
• Proactive, curious and able to manage several priorities and tight deadlines

Required skills

• Spreadsheets and systems: MS Office (especially Excel) and Google Workspace
• Eagerness to learn inventory platforms such as Fusion (prior experience is a bonus)

What we offer

• Flexible working options and a supportive workplace in South Melbourne
• Ongoing learning and development
• 18 weeks employer-paid parental leave and 2 days volunteer leave
• Access to Nine's mastheads, an EAP and wellbeing app
• Annual health checks and employee benefit discounts