Office Administrator

About the role

Egis, a global organisation in architecture, consulting, construction engineering, operations and mobility services, is looking for a proactive Office Administrator to support its Melbourne CBD office. This is an on-site role contributing to positive office culture and efficient operations through effective management of office administration, facilities and people.

Key responsibilities

• Meet and greet visitors and clients at reception during business hours and manage incoming phone calls
• Manage general office and facility management, organise repair and maintenance of office assets and equipment, and keep common areas and meeting rooms tidy
• Work with IT to ensure IT assets function, and coordinate internal and external deliveries and mail
• Onboard new employees, including workplace health and safety induction and security passes
• Act as Health & Safety Lead during emergencies, liaising with the crisis management team under the Crisis Management Plan
• Support ESG activities, collect office carbon data and work toward carbon targets
• Support vehicle fleet administration, and organise and implement internal social events within budget
• Support coordination of external corporate functions and events, and manage office costs within budget
• Assist with expense claims and company credit card reconciliation, and coordinate travel and accommodation as required

Required profile

• Prior experience in a similar role, ideally within professional services or consultancy
• Commitment to attend the Melbourne CBD office five days a week
• Polished personal presentation, polite and professional
• Experience supporting and coordinating office relocation; facilities management experience highly desired

Required skills

• Proficiency with MS Office (Word, Excel, Outlook, Teams)
• Effective time management, prioritisation and strong written and verbal communication
• Proactive work in a busy team with minimal direction, strong attention to detail

Egis offers parental leave, supports flexible work practices and promotes an inclusive, diverse culture.