Administrative Assistant – Italian Language School

About the role

The Centre of Italian Studies (CIS), a long-established school offering Italian language education for adults and children, is looking for a reliable, organised and proactive Administrative Assistant. The role combines day-to-day office administration with bookings and contact with suppliers in Italy for language tours, working alongside the office team and the General Manager.

Key responsibilities

• Welcome students, teachers and visitors and respond to enquiries professionally.
• Manage phone calls, emails and enquiries about Italian courses and study tours.
• Assist with student enrolments, course registrations, payments and general administration.
• Maintain accurate student records and update administrative systems.
• Support the school management team and teaching staff.
• Help plan and coordinate study tours to Italy, including travel arrangements, accommodation, itineraries and participant communications.
• Liaise with students, tour participants and travel providers.
• Carry out general office duties.

Required profile

• Previous experience in administration, travel coordination, event organisation or a similar role.
• Excellent organisational skills and attention to detail.
• Confidence communicating with suppliers and managing bookings and reservations.
• Strong research skills and good written and verbal communication.
• Ability to manage multiple tasks, meet deadlines and solve problems independently.
• Genuine interest in Italy, Italian culture, food, travel and cultural experiences; Italian language skills are highly regarded.
• Experience in travel, tourism, hospitality or education is an advantage.

Required skills

• Microsoft Office
• Email and online booking platforms

What we offer

• Salary of $55,000 - $60,000.
• Full-time, 38-hour working week.
• A varied role combining administration and travel coordination.
• A supportive team environment.

To apply, send your resume and a brief cover letter outlining your relevant experience and why you are a good fit.