Libraries Administration and Facilities Coordinator

About the role

The City of Kingston is looking for a Libraries Administration and Facilities Coordinator to support the day-to-day operations of its library service. The role coordinates administrative, facility maintenance, financial and compliance functions that underpin library services, working with library staff, Council teams, contractors and external stakeholders. It sits within the Libraries Leadership Team, contributing to strategic and operational initiatives. The position is full-time and hybrid, with an average of 2 days working from home (or pro rata).

Key responsibilities

• Coordinate facilities, maintenance and contractor management across library sites.
• Support operational planning, reporting, procurement and budget monitoring.
• Maintain and improve administrative systems, policies and procedures.
• Support workforce administration, rostering and other operational business functions.

Required profile

• Experience coordinating administration, facilities, compliance or operational functions in a complex service environment.
• Relevant tertiary qualification in Library and Information Services, Business Administration, Facilities Management, Public Administration or a related discipline, and/or substantial relevant experience in library operations, administration or facilities coordination.
• Legal right to work in Australia.

Required skills

• Strong organisational skills and ability to manage competing priorities.
• Excellent written and verbal communication skills and stakeholder relationship building.

What we offer

• Salary of $100,968 - $110,162 per annum plus superannuation depending on experience.
• Hybrid work and flexible work options, including remote work and flexible hours.
• Annual leave loading of 17.5% of base salary.
• Learning and development programs, career development and study assistance.
• Salary packaging, purchase leave options and discounted gym memberships.
• 16 weeks paid parental leave, Employee Assistance Program and social club events.

To apply, candidates submit their resume and a cover letter through the online careers portal; recruitment agencies are not accepted.