Group Company Secretary

About the role

A client of the recruiter runs a large multi-billion dollar, unlisted but highly regulated business alongside several fast-growing, unregulated businesses, with complex ownership and multiple partnerships. It is currently restructuring its Governance function and is looking for a new leader. The role sits within a Legal, Compliance, Risk and Governance team of over 30 people in Sydney CBD, on a hybrid basis.

Key responsibilities

• Board and committee administration: organise meetings, prepare agendas, distribute materials, take accurate minutes and follow up on action items.
• Corporate governance: implement and maintain governance policies, advise the board and senior management, and monitor compliance with governance codes and laws.
• Statutory compliance and records: maintain statutory registers and records of directors and shareholders, submit statutory documents on time, and oversee corporate documents, contracts and legal agreements.
• Regulatory and legal compliance: stay informed of legislative changes and ensure compliance with the Corporations Act, ASX Listing Rules and other regulations, and support internal policies, ethics and codes of conduct.
• Shareholder communication: help prepare and distribute shareholder communications such as annual reports and meeting notices, and support AGMs and other shareholder meetings.

Required profile

• Legally trained Company Secretary with around 20 years of professional experience, including ASX 100 or complex non-listed environments such as joint ventures or consortium-owned companies.
• Proven leadership of a governance function and strong stakeholder management at board level.
• Ability to lead a small team including a Deputy Company Secretary, a Board and Committee Manager and admin support.
• Ability to fit into a high-performing, responsive governance team and add positively to its culture.