Executive Support Officer

About the role

The City of Perth is recruiting an Executive Support Officer for its Office of the CEO, based in Perth CBD. The officer coordinates executive and administrative services for the CEO and the Executive Leadership Team, using judgement and initiative to manage competing priorities, resolve operational issues and improve office processes. The role reports to the Manager, Office of the CEO.

Key responsibilities

• Coordinate the CEO's diary, meetings, travel and official engagements, including briefing material and logistical arrangements
• Manage incoming correspondence and briefing processes, review documentation and progress submissions through approval pathways
• Coordinate Executive Leadership Team meetings, including agendas, papers, minutes and follow-up actions
• Maintain effective office systems and records, provide procedural advice and deliver improvements to administrative processes

Required profile

• Demonstrated experience providing executive support and coordinating administrative services while managing competing priorities and sensitive information
• Knowledge of executive office procedures, briefing and approval processes and records management
• Strong organisational, communication and stakeholder engagement skills, able to prepare and review correspondence, briefing material and minutes
• Research, analytical and problem-solving skills, with the initiative to resolve issues independently and improve procedures
• Right to work in Australia, fitness for work via a pre-employment medical (if required) and a satisfactory National Police Clearance dated within 3 months

Applications close at 5pm AWST on Sunday 8 November 2026, though they may be considered before then; the advert may close earlier if suitable applications are received. Applicants apply online through the City's application form, submitting a resume, a cover letter addressing the selection criteria and any relevant qualifications.