Executive Officer - Governance

About the role

A well-established aged care organisation is looking for an Executive Officer to provide high-level support across governance, board administration and executive coordination. This is a temporary assignment while a permanent search is conducted, and the role supports the CEO, Board and sub-committees. It is an on-site position in Mount Hawthorn, Western Australia, advertised by Robert Half.

Key responsibilities

• Coordinate AGM preparation and member communications, and prepare and distribute Board and committee packs
• Attend sub-committee meetings and take accurate minutes
• Maintain registers of Board members, key personnel and responsible persons
• Manage governance and compliance calendars, track deadlines and issue reminders
• Support Constitution and regulatory administration requirements
• Review Board and committee papers for clarity, completeness and consistency before circulation
• Draft and maintain governance policies, procedures, charters and delegations
• Prepare regular governance reports for the Board and committees
• Maintain controlled governance documents and records in approved systems
• Coordinate correspondence with external parties such as auditors, regulators and advisers
• Escalate risks, missed deadlines, incomplete records or governance discrepancies
• Provide executive support to the CEO, including shared diary management and general administrative coordination

Required profile

• Previous experience in executive support, board support and/or governance administration
• Ability to work independently with minimal direction, managing competing priorities and strict deadlines
• Excellent written and verbal communication skills and attention to detail
• Discretion in handling sensitive information and a flexible, practical attitude

Required skills

• Strong minute-taking and meeting coordination capability
• Broad computer literacy and confidence using business systems