Executive Office Assistant

About the role

We are seeking an Executive Office Assistant to support our senior management team at a privately‑owned investment firm in Sydney’s CBD. The role combines front‑of‑house duties with executive support, acting as the first point of contact for visitors and as a trusted right‑hand for multiple executives.

Key responsibilities

• Welcome clients, investors and guests, providing hospitality including coffee, tea and refreshments.
• Manage calendars, schedule meetings and arrange travel for senior executives, proactively resolving conflicts.
• Draft, proofread and format correspondence, presentations and reports to a high standard.
• Screen and handle email and phone enquiries on behalf of executives with discretion.
• Prepare investor documentation and maintain CRM/investor platforms.
• Oversee day‑to‑day office operations, including supplies, vendor relationships, housekeeping and first‑line IT troubleshooting.

Required profile

• 3+ years of experience in an Executive Assistant, Office Manager or senior administration role, preferably within fast‑paced financial services, real estate, legal or high‑growth environments.
• Strong attention to detail and a proactive approach to problem‑solving.
• Confidence interacting with senior stakeholders and high‑net‑worth clients.
• Excellent written communication and proofreading abilities.
• Interest in investments and the investment industry.

Required skills

• Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Calendar management and travel coordination tools.
• Experience with CRM or investor platform systems.

What we offer

• A professional environment that values thoroughness and quality.
• A supportive, personality‑driven team culture.
• Varied daily tasks with genuine responsibility from day one.
• Opportunities for progression into senior executive assistant roles.