Executive Assistant to the CEO

About the role

Northern Health, a major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne's outer north, is seeking an experienced Executive Assistant to support its Chief Executive Officer. The role works closely with the Director of Governance in supporting the Board and its Committees, and combines people, priorities and information so that the Office of the CEO operates smoothly.

Key responsibilities

• Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings and arranging travel.
• Draft, proofread and prepare key documents, reports, briefs, presentations and speeches for the CEO.
• Act as a liaison between the CEO, senior executives, the Board and external stakeholders.
• Handle sensitive and confidential information with discretion.
• Organise the CEO's calendar, arrange meetings and manage travel logistics.
• Prepare meeting materials, take minutes and follow up on action items.
• Manage the day-to-day operations of the CEO's office.

Required profile

• Proven experience as an Executive Assistant or in a senior administrative role supporting C-suite executives or senior leadership.
• Exceptional organisational, communication and interpersonal skills with a keen attention to detail.
• A strong sense of discretion and the ability to manage sensitive information.
• A self-starter who anticipates needs and solves problems efficiently.

Required skills

• High level of competence in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Health and wellbeing programs, including the new Thrive program.
• Professional development and events.
• Flexibility in the workplace, extra leave options and support.
• Salary packaging and EAP access.
• Inclusive, culturally safe environment and library services.

Applications close 12 November 2026; shortlisting starts immediately, so candidates are advised to apply early. Further details are available in the position description.