Executive Assistant to General Counsel, Company Secretary and Board

About the role

As Executive Assistant to the General Counsel & Company Secretary and the ALS Board, you will provide trusted, responsive and confidential support across executive administration, Board coordination and office management. You will also support the CEO and CFO when they are in Australia, oversee the reception function through a direct report and help the corporate office run efficiently. The role works across a global, ASX-listed organisation, coordinating stakeholders across multiple time zones and travelling domestically and internationally for Board meetings.

Key responsibilities

• Manage complex diaries, meetings, travel and itineraries for the General Counsel & Company Secretary
• Maintain Board and Committee calendars and coordinate meeting schedules
• Coordinate Board and Committee papers, agendas, run sheets and minute templates, and administer and publish materials through Diligent Boards
• Coordinate meeting logistics and domestic and international travel for Directors
• Provide executive support to the CEO and CFO while they are in Australia
• Process expenses and invoices, maintain administrative records, and act as a super user for Legal and Risk Group systems including Xakia
• Support Legal and Risk Group with document execution, signatures and administrative requirements
• Oversee office facilities, access, suppliers, services, workplace activities and the corporate office budget
• Lead and support the Reception function via a direct report, and oversee corporate archiving and records destruction

Required profile

• Demonstrated experience supporting executives at the highest organisational level and working directly with a Board
• Experience in an ASX-listed, multinational or similarly complex environment strongly preferred
• Ability to manage competing deadlines, shifting priorities and stakeholders across time zones, with absolute discretion over confidential information
• Willingness to travel domestically and internationally when required
• Eligible to work in Australia (citizen or permanent resident, or valid working visa)

Required skills

• Advanced Microsoft Office, especially PowerPoint, Outlook, Word and Teams
• Confidence with technology and AI-enabled productivity tools
• Experience with Diligent Boards and Microsoft Copilot highly desirable; Xakia experience advantageous
• Ability to supervise others and coordinate office operations, suppliers and budgets

To apply, submit an online application with a resume and cover letter.