Office Manager - Civil Infrastructure Projects

About the role

BMD is seeking an experienced Office Manager for its Queensland team, based in Brisbane. Reporting to the Project Director, the role supports the smooth operation of a major civil infrastructure project office and provides high-level support to the Project Director and Senior Leadership Team. It suits an organised professional who enjoys being the central point of coordination in a fast-paced project environment.

Key responsibilities

• Ensure the day-to-day operation of the project office
• Manage office facilities, equipment, supplies and building requirements
• Coordinate meeting rooms, workshops and leadership meetings
• Provide administrative and coordination support to the Project Director and Senior Leadership Team
• Manage office assets, including IT equipment, fleet requirements and asset registers
• Coordinate employee onboarding and mobilisation, including inductions and workspace set-up
• Liaise with People & Culture, IT, Finance and HSEQ teams
• Arrange travel, accommodation and logistics for project personnel
• Assist with project administration, reporting and documentation

Required profile

• Previous experience as an Office Manager, Senior Administrator, Project Administrator or Executive Assistant in civil infrastructure, construction, engineering or project delivery
• Demonstrated experience supporting large-scale infrastructure or construction projects
• Experience coordinating office operations, workforce mobilisation, onboarding and project logistics
• Ability to build working relationships across all levels of a business

Required skills

• Exceptional organisational skills and ability to manage multiple priorities
• Advanced Microsoft Office skills
• Strong communication and stakeholder engagement
• Attention to detail and discretion