Executive Assistant to Director, Škoda

About the role

The Executive Assistant will support the Director of Škoda in Sydney, ensuring smooth day‑to‑day operations across the brand. This role combines high‑level administrative duties with coordination of meetings, events and stakeholder communications within Volkswagen Group Australia.

Key responsibilities

• Manage the Director’s calendar, arrange meetings and coordinate travel, both domestic and international.
• Prepare documentation, presentations and reports for dealer visits, business reviews and stakeholder meetings.
• Organise team meetings, record minutes and follow up on actions.
• Administer contracts, agreements and approvals using DocuSign.
• Handle compliance, training, workplace health and safety, and governance activities.
• Draft and distribute internal and dealer communications, including business bulletins.
• Maintain access to Škoda systems and portals, and support dealer network meetings.
• Process expenses, purchase orders and invoices, supporting financial administration.
• Assist with planning and delivery of key Škoda events, conferences and retailer programmes.

Required profile

• Previous experience as an Executive Assistant or in a similar administrative support role.
• Strong organisational and communication abilities.
• Ability to work collaboratively with internal stakeholders, retailer partners and external suppliers.
• Attention to detail and capacity to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with DocuSign for contract administration.
• Experience managing travel arrangements, expense processing and purchase orders.
• Ability to create presentations and documentation for business reviews and dealer engagements.