Executive Assistant to Chief Executive

About the role

The Executive Assistant provides high‑level support to the Chief Executive of a not‑for‑profit society operating in South Australia. Working in a fast‑paced environment, the role acts as a trusted partner, coordinating executive priorities, governance activities and stakeholder engagement.

Key responsibilities

• Manage complex diary, travel arrangements and meeting coordination for the Chief Executive.
• Prepare, draft and circulate correspondence, reports, presentations and briefing papers.
• Organise internal and external meetings, including venue booking, catering and logistics.
• Coordinate governance meetings (Board, Council, Executive Committee, etc.), prepare notices, agendas, minutes and ensure compliance with corporate governance standards.
• Liaise with Board members, Councillors, government representatives, sponsors and service providers.
• Oversee office functions, meeting rooms, hospitality supplies and general administrative processes.
• Process accounts and related documentation, maintaining accurate corporate records and databases.

Required profile

• Exceptional organisational ability with a proven track record of managing competing priorities.
• Strong judgement, discretion and professionalism when handling confidential information.
• Excellent written and verbal communication skills.
• Experience supporting senior executives and working with governance bodies.
• Ability to work collaboratively with internal teams and external stakeholders.

Required skills