Executive Assistant to Joint Chairman & CEO

About the role

An exciting opportunity exists for an experienced Executive Assistant to provide comprehensive administrative and organisational support to the Joint Chairman and the CEO of a leading Australian manufacturing organisation. The role demands a highly organised, professional, and discreet individual capable of managing multiple priorities while maintaining confidentiality.

Key responsibilities

• Provide executive administrative support to the Joint Chairman, ensuring tasks are completed accurately and on time.
• Handle sensitive and confidential information with professionalism and discretion.
• Maintain receipts and documentation for monthly credit‑card reconciliations and overseas travel expenses.
• Manage incoming calls, emails, and correspondence from internal and external stakeholders.
• Organise documentation for end‑of‑financial‑year tax preparation.
• Conduct online research and prepare requested information.
• Perform general administrative duties such as document preparation, filing, photocopying, and printing.
• Coordinate meetings, events, travel arrangements, and bookings.
• Provide additional administrative and business support as required.

Required profile

• Previous experience in a Personal Assistant, Executive Assistant, or senior administrative role.
• Strong organisational and time‑management abilities with the capacity to manage competing priorities.
• Excellent written and verbal communication skills.
• Ability to remain calm, flexible, and focused in a fast‑paced environment.
• Exceptional attention to detail and ability to retain information.
• Commitment to strict confidentiality and sound judgement.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Basic accounting knowledge, including expense reconciliation.

What we offer

• Stable, long‑term career opportunity within a well‑established Australian manufacturing organisation.
• Supportive and collaborative team environment.
• Competitive remuneration package and employee benefits.
• Ongoing training, career development, and access to discounted company products.