Executive Assistant to CEO & CFO

About the role

This senior Executive Assistant role supports the CEO/Managing Director and CFO of a fast‑growing ASX‑listed technology and life‑sciences organisation. Based at the Eight Mile Plains Technology Park, you will be the central hub for executive, board and governance activities.

Key responsibilities

• Manage complex, dynamic diaries, meetings and competing priorities for the CEO, MD and CFO.
• Coordinate Board meetings, investor engagements, and executive commitments, ensuring all participants are fully briefed.
• Prepare and circulate Board and Committee papers, agendas, minutes and follow‑up actions.
• Draft, refine and produce polished executive correspondence, reports, briefing notes and presentations.
• Arrange domestic and international travel, visas, itineraries and executive briefing packs.
• Liaise confidently with Board members, senior executives, investors, regulators and external advisers, acting as a trusted gatekeeper.

Required profile

• Proven experience supporting C‑suite executives in a senior corporate environment.
• Exposure to Board and governance processes, preferably within an ASX‑listed or similar organisation.
• Exceptional discretion, judgement and ability to handle highly confidential information.
• Strong organisational skills with the ability to manage competing priorities and shifting deadlines.

Required skills

• Advanced Microsoft Office / Microsoft 365 proficiency (Word, PowerPoint, Outlook, Teams, Excel).
• Experience coordinating complex domestic and international travel.
• High‑level written communication and document preparation abilities.