Executive Assistant to CEO and Leadership Team

About the role

Starcom is seeking an Executive Assistant who thrives on variety, works at pace and is curious about technology and smarter ways of working. The role supports the Melbourne‑based CEO and the Executive Leadership Team in Sydney, acting as a trusted partner to plan, coordinate and deliver leadership initiatives and agency‑wide projects.

Key responsibilities

• Manage complex diaries, meetings and travel for the CEO and provide support to ELT members as needed.
• Coordinate senior leadership meetings, preparing agendas, materials, actions and follow‑ups.
• Prepare, refine and quality‑check presentations, reports and new‑business materials.
• Oversee expenses, invoices and operational processes with accuracy and discretion.
• Set up project structures, timelines, actions and checkpoints to move work from idea to execution.
• Support planning and delivery of leadership off‑sites, client events, media up‑fronts and agency gatherings.

Required profile

• 5+ years experience as an Executive Assistant, Project Coordinator or Administrative Assistant in a fast‑paced environment.
• Proactive, detail‑oriented with high emotional intelligence and discretion.
• Resilient and able to adapt when plans evolve and priorities shift.

Required skills

• Proficient in Microsoft Word, Excel, PowerPoint and Teams.
• Strong written and verbal communication with senior leaders, clients and stakeholders.
• Ability to anticipate needs, spot issues early and take ownership of solutions.

What we offer

• Comprehensive wellbeing program covering physical, mental and financial health.
• Flexible working arrangements and a culture that values trust and balance.
• Access to extensive learning and development resources, including 15,000+ online programs.
• Diversity, equality and inclusion initiatives and supportive parental leave policies.