Executive Assistant & Office Manager

About the role

We are seeking a proactive Executive Assistant/Office Manager to support our senior leadership team in a fast‑paced, on‑site environment. This hybrid administrative and cultural champion role will involve managing executive calendars, coordinating meetings, and fostering a positive workplace experience for all employees.

Key responsibilities

• Provide executive‑level support to C‑suite leaders and the CEO, handling complex calendar management, travel arrangements, and meeting logistics.
• Coordinate internal and external communications, including emails, calls, and briefing notes.
• Support board and leadership meetings by preparing agendas, taking minutes, tracking actions, and creating presentations as needed.
• Act as a liaison between executives and internal teams to ensure alignment and efficiency.
• Organise employee social events and team initiatives, both virtually and in person.
• Deliver first‑line support for employee queries and contribute to an outstanding employee experience.
• Assist with the employee lifecycle: onboarding, off‑boarding, contracts, HR documentation, and policy administration.
• Maintain accurate employee records using Employment Hero, ensuring compliance and confidentiality.
• Support performance reviews, training programs, engagement initiatives, and internal communications.
• Work flexibly to accommodate global meetings and international stakeholders.

Required profile

• Minimum 2 years of experience in executive support, administration, or office management.
• Self‑driven, accountable, and able to manage competing priorities.
• Excellent written and verbal communication skills.
• High emotional intelligence with the ability to build strong relationships.
• Strong organisational skills, meticulous attention to detail, and a commitment to excellence.
• Positive, adaptable mindset and willingness to roll up sleeves in a growing business.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using business systems and scheduling tools, such as Employment Hero.