Executive Assistant

About the role

Supplyhaus, backed by the McNab Group, provides and installs façade, joinery and steel solutions for the construction industry. It is looking for an organised, proactive Executive Assistant to support its Head of Supply from its South Brisbane office. The role combines executive support, business coordination and team communications, and suits someone with established executive assistant experience or a high-potential business support professional.

Key responsibilities

• Provide proactive executive support to the Head of Supply, managing competing priorities
• Manage diaries, meetings, appointments and correspondence
• Coordinate domestic and international travel, itineraries and logistics
• Support meetings and communications with offshore businesses and international stakeholders
• Prepare agendas, presentations, reports and briefing materials; capture meeting outcomes and action items
• Use AI tools and business systems to streamline workflows and automate routine tasks
• Simplify processes and coordinate team events, town halls, newsletters and internal communications
• Manage general administration, documentation, records and correspondence, and assist with invoices, expenses and credit card reconciliations
• Handle confidential information with discretion and build relationships across Supplyhaus and the McNab Group

Required profile

• Experience in an Executive Assistant, business support, senior administration or similar role
• Strong organisational skills, commercial awareness and sound business judgement
• Proactive, self-sufficient and able to take initiative
• Strong written communication and presentation skills
• Team-first attitude and empathy
• Experience with Microsoft Office and business systems expected; construction, manufacturing, supply chain or international business exposure is an advantage

What we offer

• Career pathways, coaching and in-house learning programs
• Flexible leave including birthday leave, leave purchasing and paid parental and secondary carer's leave
• Fitness Passport, group fitness training, annual health and fitness subsidy and an Employee Assistance Program
• Workplace banking access and an employee discounts portal