Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support a group of Partners at Horizon Nexus Partners. In this role you will ensure smooth day‑to‑day operations, manage priorities, and enable senior leaders to focus on delivering exceptional client outcomes.

Key responsibilities

• Build trusted relationships with Partners and clients, acting as a reliable point of contact.
• Manage complex calendars, schedule meetings, coordinate logistics, book rooms and arrange catering.
• Handle incoming calls and enquiries professionally, directing requests and ensuring timely follow‑up.
• Support financial administration, including timesheet entry, billing coordination and invoice processing.
• Prepare and submit Partner expense claims within required timeframes.
• Maintain accurate filing systems, client records and oversee document archiving.
• Coordinate domestic and interstate travel arrangements.
• Collaborate with the wider Administration team to deliver seamless service across the firm.

Required profile

• Proven experience as an Executive Assistant in professional services or a similar corporate environment.
• Exceptional organisational skills with strong attention to detail.
• Proactive, adaptable and solutions‑focused approach.
• Excellent written and verbal communication skills.
• Client‑centric mindset and collaborative working style.

Required skills

• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft PowerPoint.

What we offer

• Supportive, people‑focused environment that values initiative and continuous improvement.
• Opportunities for career development within a growing, forward‑thinking organisation.