Executive Assistant

About the role

Hullbot is seeking an Executive Assistant to support its CEO, COO and broader leadership team. In a fast‑moving, mission‑driven environment, you will act as a force multiplier, helping senior leaders prioritize, organise and streamline their work across internal and external relationships.

Key responsibilities

• Manage complex calendars for the CEO, COO and leadership team, ensuring effective prioritisation of competing demands.
• Coordinate internal and external meetings, events and communications, handling invite lists and logistics.
• Support travel planning, bookings and related administrative tasks.
• Assist with investor‑relations workflows, including CRM data management.
• Maintain and reinforce internal culture rhythms and company moments.
• Identify and implement improvements to leadership time‑management, relationship handling and priority setting.
• Step into tactical tasks when needed while continuously seeking process optimisation.

Required profile

• Strong organisational and coordination abilities across multiple priorities.
• Excellent, proactive communication skills.
• High intellectual curiosity and problem‑solving capability.
• Comfort with ambiguity and independent decision‑making.
• Ability to balance execution with strategic thinking.
• Detail‑oriented yet able to see the bigger picture.
• Ownership mindset and accountability.

Required skills

What we offer

• High‑trust, high‑ownership role with direct impact on a mission‑driven company.
• Close collaboration with senior leaders and exposure to startup dynamics.
• Fast‑paced environment fostering constant learning.
• Flexible, hybrid working arrangement.