Executive Assistant

About the role

We are looking for an experienced Executive Assistant to work closely with our Managing Director and support a second Director as needed. This is a high‑trust, fast‑paced position at the heart of our global e‑commerce businesses, where you will act as the MD’s right hand, ensuring projects move forward and nothing falls through the cracks.

Key responsibilities

• Manage complex calendars and coordinate frequent international travel, leveraging points and loyalty programmes.
• Handle busy inboxes, extract actions, and prioritise follow‑ups.
• Prepare meeting agendas, attend meetings, capture minutes and track actions to completion.
• Maintain oversight of multiple concurrent projects using monday.com.
• Follow up with stakeholders to ensure commitments are delivered.
• Provide proactive support when the Managing Director is travelling, keeping momentum on all initiatives.

Required profile

• Commercially aware and highly organised with the ability to work autonomously.
• Comfortable with concise, outcome‑focused communication and minimal context.
• Ability to anticipate needs, think ahead and close loops without prompting.
• Thrives in high‑standard, fast‑moving environments and remains calm under pressure.

Required skills

• Proficiency with monday.com for project tracking.

What we offer

• Supportive, friendly team culture.
• Barista‑quality coffee and monthly Banh Mi lunches.
• Free parking and smart‑casual dress code.
• Signature sit‑stand desks with optional fit ball, balance board or walking pad.